Weddings

Ceremony Hire

WEDDING CEREMONY HIRE

Floral display included, to match your chosen colour scheme (remains the Hotel’s property)

All prices include VATPrice per head

The Garden Room
£500
The Hadlow Room
£650
Marquee
£1300
The Goldings Room
£250

Please discuss your requirements with one of our experienced wedding co-ordinators.

Minimum numbers do apply.

Prices include flowers for the ceremony room.

Situated in the heart of the Kent countryside this beautiful 18th century country house hotel with delightful grounds is the ideal venue for your special day. The hotel has recently been refurbished to the highest standard and is a superb venue for any wedding.

Our hotel has been hosting weddings for many years and is an approved premises for the solemnisation of Civil Marriages and Civil Partnerships.

Our Team of professionals will be on hand to assist in every aspect of your planning to ensure your wedding is as perfect as you could wish it to be. We are always happy to listen to your ideas and would be pleased to quote for any special menus or thoughts you may have.

Hadlow Manor is perfectly situated for central Kent. We are 5 miles from Tonbridge 10 miles from Maidstone and conveniently located for the M20, M25 and M26. This elegant house is set in beautiful grounds affording you lovely photo backdrops. With the delightful relaxed patios your guests will enjoy the gardens and the country views. We also can provide a marquee for the prettiest of ceremonies.

Each wedding is unique and our team is dedicated to ensuring your day is planned to perfection. We are on hand to advise as much or as little as you require. Whether you are planning a small intimate wedding or a much larger celebration our experienced staff will be able to help.

Our wedding packages are designed with flexibility in mind so please feel free to discuss any additional items you may require.

Wedding Terms & Conditions

In these terms and conditions (“terms”) which apply to all bookings the expression “The Hotel “means Hadlow Manor Hotel and “the Client” means the person, firm or company booking the hotel.

1 Booking Confirmation

1.1 We can hold a date for 7 days only. To make a firm booking we will require your signed copy of this contract and a deposit will be required as per 5 below.

1.2 Any booking is provisional until the Hotel receives a signed Copy of these terms from the Client or written confirmation of the booking from the Client which will be deemed to be the Client’s acceptance of these terms.

1.3 Payment of the deposit will also be deemed acceptance of these terms.

2. Numbers

2.1 Provisional minimum numbers will be required at the time of booking and the hotel’s minimum charge will be based on these numbers.

2.2 At least 36 days prior to arrival the Client will provide the Hotel with up to date Guest numbers.

2.3 At least 28 days prior to arrival the Client must provide the Hotel with final guest numbers. The final charge to the Client will be calculated using this number or the actual number attending whichever is the greater, provided that the minimum charge is exceeded.

2.4 If the actual number attending a conference is 90pct or less of the final number booked, the Hotel may change the allocated function space.

2.5 100 pct of all evening guests and 50 pct of all day guests must be catered for on evening buffets.

3 Cancellation and Postponement

3.1 Cancellations or postponements of the event will result in the charges as below becoming due. In each case the percentage charge is based on the advance notice of cancellation given and applies to the estimated total cost of the booking.

Weddings, banquets and other functions

Where a cancellation of an event is made the following charges will be made:

More than 6 months NIL

4 – 6 months 30 pct

2 – 4 months 50 pct

1 – 3 months 70 pct

Less than 1 month 90 pct

3.2 The Hotel will try to re-let the allocated conference or function space and any related bedrooms and a reduction in the cancellation charge may be made at the Hotel’s discretion.

3.3 In addition to the charges payable in Clause 3.1 the Client agrees to reimburse the Hotel for any costs incurred by it occurring from any consequential cancellation of the Hotel’s arrangements with third parties.

3.4 Clients will be subject to the cancellation charges in Clause 3.1 if bedrooms reserved by the booking are not taken up or cancelled.

3.5 A charge will be made for anticipated lost bar revenue.

4 Changes and Cancellation by the Hotel

4.1 The Hotel may cancel the booking at any time without liability to the Client if:

4.1.1 The Client is more than 28 days in arrears with payment to the Hotel

4.1.2 The Client is unable to pay the debits as they fall due

4.1.3 Any part of the Hotel is closed or unable to operate for the specified designation due to circumstances beyond the Hotel’s control

5 Deposits

5.1 For weddings 25 pct or £750 whichever is the greater

For banquets/parties 25 pct or £250 whichever is the greater

For conferences to be agreed on an individual basis

5.2 In the event of cancellation by the Client any deposit paid will be non refundable.

5.3 Full settlement of the balance will be required 1 month prior to the event.

6 Prices and Payment

6.1 Prices quoted are subject to variation up to 12 weeks prior to arrival after which, except for variations due to Client requirements, they may only vary due to changes in Value Added Tax or other reasons outside the Hotel’s control in which case they will be immediately notified to the Client.

6.2 Payment is by cash, cheque, bankers draft or such credit cards as are recognised by the Hotel.

6.3 All sums payable under this agreement are due for payment on presentation of the invoice. In the event of any query relating to the invoice, the Client must notify the Hotel within 7 days of the invoice date and the Client’s obligation to pay any outstanding balances immediately will not be affected.

6.4 The Hotel reserves the right to charge interest at a rate of two percentage points per year above bank base rate on any outstanding balance.

6.5 The Hotel reserves the right to charge an additional amount should the Client wish to use the Hotel outside the agreed hours.

7 Corkage

7.1 No wines, spirits beers or food may be brought into the Hotel or its grounds by the Client, guests or representatives for consumption or sale on the premises without the express written consent of the Hotel and for which a charge may be made by the Hotel and indemnity forms required.

8 Etiquette and Controls

8.1 The Hotel reserves the right to judge acceptable levels of noise or behaviour of the Client, guests or representatives and the Client shall take all necessary steps for corrective action. In the event of failure to comply with management requests, the Hotel reserves the right to terminate the booking or stop any event without being liable for any refund or compensation.

8.2 It is the Hotel’s policy not to discriminate on the grounds of race, colour, nationality, creed, sex, marital status, ethnic origin or disability. The Client, its guests and all subcontractors engaged by or on behalf of the Client are expected to adhere to this policy and the Hotel reserves the right without incurring any liability to the Client to remove from the Hotel any person or persons offending against this policy.

8.3 The Hotel and the events it hosts are subject to statutory controls including those relating to fire, licensing and entertainment and must be strictly observed by the Clients and their guests and representatives. If for any reason an event is closed by an Outside official source the Hotel will not be liable for compensation in any way.

8.4 The Hotel is a non smoking area and should Clients, their guests or subcontractors smoke in bedrooms or any other area and should professional cleaning be required , a charge will be levied. Designated smoking areas are available outside the Hotel.

9 Outside Services

9.1 Prior consent of the Hotel must be received for any entertainment or services contracted by the Client.

9.2 Prior consent of the Hotel must be received for any display to be fixed and all displays must comply with statutory codes and regulations.

10 Liabilities

10.1 Other than for death or personal injury caused by negligence the Hotel its manager and staff will not be liable for any loss, damage or expense to any person or thing however caused.

10.2 Unless the Hotel is liable under clause 10.1 the Client will indemnify the Hotel from and against any and all liability and claims, costs, demands, proceedings and damages resulting or arising from the booked event or function, the Client, its guests and any outside contractors.

10.3 The Client is responsible for any damage caused to the allocated rooms furnishings utensils and equipment in them for any act default or neglect of the Client, its guests or subcontractors and shall pay to the Hotel on demand the amount required to make good or remedy any such damage. This includes bedrooms.

10.4 The Hotel cannot accept liability for any loss or damage to any property of the Client, their guests or subcontractors. Cloakrooms are provided for the convenience of customers but any goods deposited in the cloakrooms are deposited at the owner’s risk and without any liability to the Hotel.

11 General

11.1 This contract is non assignable by the Client without prior written consent of the Hotel.

11.2 This contract will be constructed in accordance with English Law and the Hotel and Client submit to the jurisdiction of the English courts.

Wedding Packages

Affordable Wedding Packages in Kent

If you are looking at Tunbridge Wells wedding venues to find somewhere that will provide you with the perfect wedding day, but one that won't break the bank, make sure you consider Hadlow Manor.

ALL WEDDING PACKAGES INCLUDE

  • Menu and Wine tasting for the bride and groom (two items per course)
  • Reception room hire
  • 3 course Wedding Breakfast with coffee and mints or truffles
  • Posy bowls of fresh flowers for all tables (to remain property of the hotel)
  • Use of cake stand and knife
  • Printed menu cards
  • White table linen and napkins
  • Jugs of iced water on each table
  • Duty Manager to act as toastmaster
  • Cake cutting
  • Ample complimentary parking for guests
  • Table plan and place cards
  • Twin accommodation & breakfast for the groom & best man on wedding eve
  • Bridal suite including breakfast for bride & groom on wedding night
  • House DJ (applies to Gold & Platinum packages for a minimum of 50 guests)
  • Chocolates & champagne in bride & groom's bedroom on night of wedding (applies to Gold & Platinum packages)
  • Overnight stay including 3 course dinner and full english breakfast on your 1st wedding anniversary (applies to Platinum package)

 

Special rates on wedding accommodation

As well as offering cheap wedding venues in Kent, we can also provide great value deals on accommodation too.

For guests attending your wedding the following special rates will apply:

Friday & Saturday nights including full English breakfast in the Garden Room

Double / twin room £95

Single £70

Family room £100 based on double occupancy (children over 10 breakfast supplement applies)


Additional children’s beds are available (where appropriate) £10 per head

Discounts are available throughout the year on select dates so please ask our events team who will be able to negotiate the best deal possible for you.

Menus & Costs

WEDDING BREAKFAST MENUS

Please select one item from each course to create the same menu for all.

(Excludes vegetarians & guests with food allergies or those who require special diets)

(Discounts can be offered on certain dates of the year. Please speak to our wedding co-ordinator who can draft a competitive quote for you.)

All prices include VAT201320142015(per head)
SILVER MENU£49£52£55
GOLD MENU£61£64£67
PLATINUM MENU£75£77£79

Other menu options are available; please speak to our co-ordinator.


Petit Fours£5.00
English cheese board£7.50
CANAPES
3 items£5.00
5 items£7.00
7 items£9.00


EVENING RECEPTION AND FINGER BUFFET

Based on Evening Guests and 50 pct of Day Guests

All prices include VATprice per head
6 items minimum£16
8 items£19
+ Each additional item£ 2
CHILDRENS MENU
Children 5-12£14.95
Children under 5 eat free


WEDDINGS DRINKS PACKAGES

Please choose one of the following options to accompany your Wedding Breakfast Menu

All prices include VAT   (price per head)201320142015

No 1£16£17£18

Bucks Fizz on arrival plus top ups
Half a bottle of specially selected house red or white
A glass of house sparkling wine to toast

No 2£17£18£19

Pimms Punch on arrival plus top ups
Half a bottle of specially selected house red or white
A glass of house sparkling wine to toast

No 3£20£22£23

Two glasses of Bellini on arrival
Half a bottle of specially selected house red or white
A glass of house champagne to toast

Childrens Drinks Package£6.00 per person

Fruit juice on arrival plus top ups, plus fruit juice or
cordials throughout the meal.

 
ALTERNATIVELY WE CAN SUGGEST A BESPOKE PACKAGE TO SUIT YOUR INDIVIDUAL NEEDS

To start your wedding celebration plans please call our Wedding Coordinator on 01732 851442



Wedding Invitations

 

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